Tenant Screening Tips for Landlords: How to Find Reliable Renters in Ontario

Tenant Screening Tips for Landlords: How to Find Reliable Renters in Ontario
By Andrew Fothergill - Thursday, April 10, 2025
In This Article:

Why Tenant Screening Matters

Tenant screening protects your property and your time. A bad tenant may not pay rent or may damage your unit. They may even cause trouble with neighbours. On the other hand, a reliable tenant pays on time, takes care of your unit, and follows rules. By screening properly, you avoid stress and build a better rental experience. If you're new to the area or managing multiple properties, partnering with a local expert like our Belleville property management team can simplify this process.

Qualities of a Good Renter

Before you start screening, know what makes a tenant reliable. Here are key traits to look for:
  • Steady job and income
  • Good credit history
  • Positive references from past landlords
  • No past evictions
  • Clean background (if allowed)
  • Clear, respectful communication
Top Qualities of Reliable Tenants Disclaimer: Based on general trends and best practices in Ontario. For educational use only.

Screening Process: Step-by-Step

A proper screening process takes time. But it's worth it.

1. Use a Standard Rental Application

Ask for:
  • Full name and ID
  • Job and income info
  • Rental history
  • References
  • Consent for background checks
See the Tenant Screening Process in Canada for a detailed checklist.

2. Run Credit and Background Checks

With consent, review:
  • Credit score and debt
  • Missed payments
  • Criminal history (where allowed)
  • Past evictions

3. Verify Income

Ask for pay stubs or employer contacts. This shows the tenant can afford rent.

4. Call Previous Landlords

Ask simple, clear questions like:
  • Did they pay on time?
  • Any problems with the unit?
  • Would you rent to them again?
Tenant Screening Process Disclaimer: Based on standard screening procedures. For educational purposes only. Tenant screening in Ontario is regulated. You must follow the Ontario Human Rights Code and the Residential Tenancies Act. Avoid asking about:
  • Race or religion
  • Gender or age
  • Family status
  • Disabilities or health
  • Income source (e.g., social assistance)
You must treat all applicants fairly and focus on legal factors like credit and income. To stay compliant, review Human Rights in Rental Housing and 2025 Ontario Landlord-Tenant Law Changes.

Mistakes to Avoid

Even experienced landlords make errors. Avoid these:
  • Accepting incomplete applications
  • Forgetting to verify income or job
  • Skipping background or credit checks
  • Asking personal or illegal questions
  • Choosing fast over careful
You can learn more from these expert guides:

Smart Tools for Landlords

Digital tools help make tenant screening faster and more accurate. Use these tools to:
  • Collect online applications
  • Automate credit and background checks
  • Store files in the cloud
  • Communicate with applicants clearly
If you own multiple units in places like Trenton or Quinte West, this makes your process easier. For local support, visit our Trenton property management page. Admin Work in Screening Tenants Disclaimer: This symbolic image is for educational purposes only and does not reflect real tenant data.

Final Tips for Finding Great Tenants

Screening tenants the right way saves you time, money, and stress. Here’s a quick recap:
  • Use a clear process
  • Focus on legal screening criteria
  • Verify income and references
  • Avoid discrimination
  • Use modern tools to stay organized
Finding a great tenant isn’t luck—it’s process. If you’d rather leave it to experts, Blue Anchor Property Management is here to help. We’ve screened hundreds of tenants across Central Ontario and know how to protect your rental. 👉 Contact us to learn more or explore how our team can make your tenant screening stress-free.

Share

Author

post.authorName
Andrew Fothergill
Managing Partner
Andrew Fothergill is the Managing Partner of Blue Anchor Property Management, serving property owners and tenants throughout Quinte West. With hands-on experience that began in his teens managing his family’s apartment building, Andrew brings a deep, practical understanding of property operations, maintenance, and tenant relations. His background spans skilled trades, asset protection, and financial services, allowing him to approach property management with both technical expertise and strate...
Andrew Fothergill is the Managing Partner of Blue Anchor Property Management, serving property owners and tenants throughout Quinte West. With hands-on experience that began in his teens managing his family’s apartment building, Andrew brings a deep, practical understanding of property operations, maintenance, and tenant relations. His background spans skilled trades, asset protection, and financial services, allowing him to approach property management with both technical expertise and strategic insight. Driven by a strong commitment to service and community, Andrew is dedicated to delivering transparent, dependable, and high-quality property management at Blue Anchor.
back

Contact Us

I Am A: